AI tools can be incredibly helpful in your day-to-day work, but it’s important to use them securely to protect your data and business. To give you the dos and don’ts, we’ve put together our practical guide to help you stay safe while getting the most out of AI.
What You Should Do
Choose Trusted Tools
AI has more and more uses everyday—and even more developers are trying to capitalize on its growing popularity. If you are using AI for simple, recurring tasks like summarizing emails or analyzing data, make sure you know who is making the tool. Responsible AI developers will clearly identify themselves, and reputable providers like Microsoft, Google and other well-established companies that prioritize user security are your best bet.
Be Mindful of What You Share
AI tools are reliant on the information you enter. When using a common AI chatbot, like Chat GPT or Google Gemini, avoid entering sensitive personal or company information like account numbers, passwords, internal strategies, and other private information.
Some information that might not seem sensitive, such as company competitor names, event dates, coworker names, and industry-specific information may still put you at risk when using AI tools. When working with an AI tool, it is best to replace sensitive information with filler names and phrases to protect your ideas and identity.
Basically, if the information you enter into an AI tool can help identify you, your company or internal information, it’s best not to enter it at all.
Protect Your Login Credentials
As is best with any online, account-based application, you should always create a strong, unique password for each AI tool you use and back it up by enabling two-factor authentication (2FA). If the AI tool doesn’t offer you the ability to protect your account with strong account protection, it might not be the right AI tool for you.
Double-Check Results
AI is rapidly progressing, but it is never perfect. If you use AI to generate research, client suggestions, or summarizations, always review the suggestions. AI is a powerful tool for generation, but it is important to remember that it only works if you are entering in sufficient information and reviewing for accuracy. If the AI’s suggestions don’t align with your business goals or include inaccuracies, don’t use it.
Keep Tools Updated
As AI continues to develop, so will the tools. Always stay up to date on application updates and be sure to review all applications for any AI tool-related updates and installations. Keeping your software up to date will help improve the usability and protect your data.
Add a Human Touch
When using AI for business, remember that you are the expert, not the AI. Be sure to add a human touch when using AI tools by thoroughly reviewing data and content generation, adding strategic context and giving personal input on your work.
What You Should Avoid 
Don’t Input Confidential Information
It can be easy to accidentally enter sensitive information into AI platforms like unencrypted customer databases, proprietary formulas, or company information. Because the AI industry is moving so quickly, we never know exactly where that information is going.
If you are concerned that you are entering sensitive information into an AI platform, contact your IT professional or our team at CyTek to audit your AI usage, remediate any issues, and provide a strategy for AI tools going forward.
Don’t Rely on Free or Unknown Tools Without Vetting
Just because an AI tool promises great new features doesn’t mean you should trust it right away. If you find a free tool online that promises to analyze contracts, check the company’s reputation and privacy policy. Many free tools collect and misuse data.
Don’t Ignore the Fine Print
Before jumping straight in to use an AI tool, confirm it won’t store or reuse the data. Some services keep uploaded information for training purposes, which could be risky. At CyTek, we are experts in fine print. Our teams work to mitigate IT risk, including data storage and cyber security.
Don’t Skip Manual Oversight
AI still has its challenges. If you use AI in your business, ensure the tone and message as well as any visuals or larger strategy match your brand’s standards before using the information. Always review AI content to make sure it is accurate and all placeholding information has been removed before using the content.
Why This Matters
AI is constantly improving and is a fantastic tool when used wisely, but failing to follow secure practices can lead to data breaches, compliance issues, or even reputational damage. By taking simple steps like limiting what you share, verifying outputs, and choosing secure tools, you can safely leverage AI’s power.
If you’re unsure about a tool or are looking for strategic consulting advice on AI security, reach out to us. We’re here to help you make the most of these technologies while keeping your business safe.